CONSTITUTION
GENERAL
Name
1. The name of the club is the Army Golf Club (WA). Hereafter referred to as the Club.
Objectives
2. The objectives of the Club are:
a. To promote the game of golf among both serving and former members of the Australian Defence Force (ADF), and civilians.
b. To conduct golf competitions and events for the benefits and enjoyment of its members, and
c. To provide a friendly environment for the purpose of social interaction between its members.
Attaining Objectives
3. The Executive Committee shall be empowered to do all things necessary which are incidental to and necessary for the attainment of the objectives of the Club. In achieving the objectives of the Club, the Executive Committee and club members are bound to and governed by:
a. This constitution,
b. The Rules of Golf, as approved by the Royal and Ancient Golf Club of St Andrews, and the United States Golf Association, and
c. The By Laws as approved by the Executive Committee.
Membership
4. Serving and former members of the ADF and civilians may apply for membership.
Admission to the Club
5. All new applications for membership must be proposed and seconded by two club members using the prescribed form as approved by the Executive Committee, and submitted to the Executive Committee for consideration.
6. If an application for membership is declined by the Executive Committee, the applicant is to be notified in writing on the grounds for refusal.
7. All members are required to complete a personal particulars form annually, which is maintained by the Secretary/Treasurer.
Suspension or Cancellation of Membership
8. Membership may be suspended where a member has failed to pay his or her subscription in full by the due date as set out in the By Laws.
9. Membership may also be suspended or cancelled as a consequence of disciplinary action taken against a member.
10. A member may appeal any decision to suspend or cancel their membership to the Club President, in writing, within 30 days of being notified of the decision. The Executive Committee must then deal with the appeal within 30 days.
Visitors
11. Club members may introduce visitors to the Club for such play as determined by the Match Committee.
12. A member is responsible for the conduct of their guests both on and off the course.
MANAGEMENT
Executive Committee
13. The affairs of the Club are to be managed by an Executive Committee consisting of the following:
a. President (Chairman);
b. Captain;
c. Vice Captain;
d. Secretary;
e. Treasurer;
f. Assistant Secretary
g. Assistant Treasurer;
h. Handicapper;
i. Assistant Handicapper;
j. Property Member;
k. WAGL Delegate;
l.
Webmaster,
m.
Assistant Webmaster,
n. Sponsorship Member, and
o. Social Member.
Match Committee
14. A Match Committee shall consist of the following committee members:
a. Captain (Chairman);
b. Vice Captain;
c. Secretary
d. Handicapper; and
e. Assistant Handicapper.
15. The Match Committee is responsible for:
a. Producing an Annual Events Fixture,
b. The conduct of all events including:
I. explanation of the rules of competition,
II. starting the field,
III. checking scorecards, and
IV. judging and awarding prizes.
c. Awarding and review of handicaps,
d. Adherence by competitors to the Rules of Golf including, hearing of complaints or appeals and adjudicating disputes.
Election and Tenure
16. The Executive Committee is to be elected at the Annual General Meeting. Their tenure begins immediately and lasts one year, however, a member may be re-elected for a second or subsequent year. All committee members are to be financial members of the club at the time of their election.
17. A member may hold a maximum of two committee appointments.
18. Where a casual vacancy exists, the President may appoint another member of the Club to that appointment for the duration of the vacancy.
19. A member of the Executive Committee may lose their appointment if:
a. They fail to attend three consecutive meetings without lodging an apology.
b. They fail to complete their duties as per the By Laws.
c. They are found not to be a financial member.
Powers of Executive Committee
20. The Executive Committee is authorised to:
a. Open and operate a bank account on behalf of the Club.
b. Fix the manner in which the bank account shall be operated upon, but in all cases, requiring not less than two signatories to authorise payment by cheque.
c. Pass accounts for payment.
d. Make, amend and rescind any By Law.
e. Accept donations and gifts in accordance with the objectives of the Club.
f. Print and publish any information to achieve the Club objectives.
g. Award prizes in accordance with the Club objectives.
h. Organise competitions and social events for the members and for the promotion of the Club.
Responsibilities of the Committee
21. The responsibilities of each committee member is listed below. The duties for each member are to be specified in the By Laws:
a. President – Responsible for the overall conduct and supervision of the Club activities and management of financial affairs. Chair all Annual, Special, and General Meetings. Chair all meetings of the Executive Committee.
b. Captain – Chairman of the Match Committee. Responsible for all matters concerning the conduct of play. Understudy the President and acts in his absence.
c. Vice Captain – Understudy the Captain and acts in his absence. A member of the Match Committee.
d. Treasurer – Responsible for all financial aspects of the club management and maintains the books of account.
e. Assistant Treasurer – Understudy the Secretary and acts in his absence.
f. Secretary - Responsible for all administrative aspect of the club. Responsible for all outwards correspondence. Maintains the correspondence file. Records the minutes at all committee and general meetings, and maintains the minutes book. A member of the Match Committee.
g. Assistant Secretary – Understudy the Secretary and acts in his absence.
h. Handicapper – Awarding, review and maintenance of club handicaps.
i. Assistant Handicapper – Understudy Handicapper and acts in his absence.
j. WAGL Delegate - Provide liaison between the Club and the WAGL.
k. Property Member – Maintain the Property Register. Responsible for updating all trophies and honour boards.
l.
Webmaster –
Responsible for all administration and maintenance of the website.
m. Assistant Webmaster – Understudy Webmaster.
n. Sponsorship Member – Promoting and maintaining sponsors for the Club.
o. Social Member - Responsible for the Club Social Program in order to meet the Club Objectives.
General Meetings
22. An Annual General Meeting is to be convened on the last Wednesday in January of each year.
23. A General Meeting is to be convened on the last Wednesday in July each year.
24. A Special General Meeting is to be convened when:
a. The President has received a written application signed by 25% of club members or 10, whichever is the lesser; or
b. The Executive Committee deems it necessary.
25. Notice of a Special General Meeting must be given 14 days in advance.
26. Proxy or postal votes may be accepted as detailed in the By Laws.
Committee Meetings
27. The Executive Committee shall conduct meetings not less frequently than quarterly.
Quorums
28. The quorum for all General Meetings shall be one third of the club membership or 12, whichever is the lesser.
29. The quorum at Executive Committee Meetings shall be four members.
30. The quorum for the Match Committee to adjudicate disputes is three. In the event that there are less than three members of the Match Committee present, the senior committee member may appoint other members of the club to act in that capacity.
Voting
31. Members may only exercise one vote per agenda item.
32. The Chairman at any meeting may not have a deliberate vote, except in the event of a tied vote where he shall have the casting vote.
Minutes
33. Minutes of all meetings are to be kept by the Secretary and submitted for confirmation at the next appropriate meeting.
Rules of Competition
34. The Match Committee is authorised to produce Rules of Competition to include, but are not limited to:
a. Competition grades and handicaps,
b. Rules for competitions,
c. Trophy and prize management, and
d. Rules for the Eagles Nest and Hole in One prize.
Subscriptions
35. Membership subscriptions are to be levied by the Executive Committee on an annual basis. Subscriptions fall due on 1 January each year, and are payable within 30 days. Members who have not paid their subscriptions as at 1 February of each year, shall convert to visitor status until such time as the subscriptions are paid in full.
Club Property and Monies
36. The Club must apply all property and monies of the Club towards the promotion of the objectives or purposes of the Club. No part of that property or monies are to be paid or otherwise distributed, directly or indirectly to members of the Club, except in good faith in the promotion of those objectives or purposes.
37. The property and assets shall belong to the general body of club members.
38. The Books of Account are to be audited annually. The audit report is to be presented at the Annual General Meeting for approval.
Public Liability
39. Members may be covered for public liability by the insurers of the courses being played; however, such coverage usually only extends to the Clubhouse and surrounds and not the course proper. In all other instances the individual player may be personally liable for debts and damages incurred by them.
Dissolution
40. If, on the winding up of the Club, any property of the Club that remains after satisfaction of the debts and liabilities of the Club and the costs, charges and expenses of that winding up, the same shall not be paid to or distributed among the members or former members. The surplus property shall be distributed to another club or association with similar objectives of the Club as determined by resolution of the members.
Amendments to the Constitution
41. Amendments to this Constitution are to be proposed and seconded in writing, to the Executive Committee, no later than 30 days before the Annual General Meeting. An amendment to this constitution requires a two-thirds majority.
Authority
42.
This Constitution was passed by a majority vote at a
General Meeting on